All schools should mark in Focus the appropriate retention status for all students each summer. On an advertised date each summer, the IT Department programmatically withdraws all 180 day enrollments from the previous school year and creates enrollments in the new school year based on the retention status that was marked.
Any changes made in grade level after the advertised date are time intensive for IT staff and school staff and require the approval of the Director of Information Technology. If you must request a change, please be prepared to provide the student number to be changed, the grade level from which the student is being changed, the grade level to which the student is being changed, and the reason for the change. School principals and level directors should have approved the change prior to making the request. Consideration should be made for the best time to change a student’s schedule without major impacts to teachers’ gradebooks, digital resources, etc.